Privacy Policy

Last Updated: November 8, 2025

This Privacy Policy outlines the types of information the Bot collects, how it is used, and your rights regarding this data. Your privacy is important to us, and we are committed to being transparent about our data practices.

1. Information We Collect and Store

The Bot is designed to collect only the data necessary for its operation:

  • Server-Specific Configurations: We store server-specific settings, associated with your server's ID, in configuration files (e.g., JSON) on the bot's host server. This includes:
    • Custom command prefix (from prefixes.json).
    • Channel IDs for action logs, error logs, and auto-moderation alerts (from server_configs.json and alert_channels.json).
    • The ID of the server's designated "Mute Role" (from mute_role.json).
    • Automatic punishment rules, such as "kick on 3 warnings" (from server_configs.json).
    • Role IDs permitted to use sensitive commands like /userinfo (from permission_roles.json).
  • Auto-Moderation Data: We store data used by the auto-moderation system:
    • A server-specific list of filtered "bad words" (e.g., in bad_words/YOUR_SERVER_ID.txt).
    • User-specific infraction counts for tracking repeated auto-moderation offenses (from data/infraction_counts.json).
  • User Warnings: When a moderator uses the /warn command, we store a record associated with the server ID and the user ID. This record includes the warned user's ID, the moderator's ID, the reason for the warning, a timestamp, and an optional proof URL (from warnings.json).
  • Message Content: The Bot requires access to message content to function. Message content is processed for responding to commands, running the auto-moderation filter (checking against your server's word list), and logging the content of deleted or edited messages to your server's designated log channel.
  • Logged Actions: The Bot logs moderation actions (like kicks, bans, warnings) and server events (e.g., member join/leave, role updates) to a channel *within your server*, as configured by you. These logs contain user IDs, and in some cases, message content.

2. How We Use Your Information

  • To Provide Bot Functionality: Your data is used to execute commands, enforce server-specific auto-moderation rules, and deliver your server's configurations.
  • For Moderation and Logging: To provide server staff with a clear record of moderation actions, warnings, infractions, and significant server events.
  • To Improve the Bot: In the event of a command error, a log is generated. If the error occurs on a server other than our official development server, a copy of this error log (which includes the server ID and the command used) is sent to a private channel on our development server for debugging and service improvement.

3. Data Storage and Sharing

  • Most data is stored either directly within your Discord server's channels (as logs) or in JSON/text files on the secure server hosting the bot.
  • We do not sell, rent, or share your data with any third parties.
  • Access to raw data files (like warnings.json, infraction_counts.json, or server configuration files) is restricted to the Bot's developers for maintenance and troubleshooting.

4. Your Rights and Data Control

  • Access and Deletion: Server moderators can view user warnings with the /warnings command and delete specific warnings with the /unwarn command. All logs in your server's channels can be deleted by server staff.
  • Configuration Control: Server administrators can manage auto-moderation rules using commands like /addword, /removeword, /listwords, and /warn-actions, and can set up logging channels with /setup-logs and /setup-alert.
  • Opting Out: You can remove your server's data by kicking the Bot. This will prevent any further data collection. You can request immediate deletion of all stored configuration and warning data by contacting the developers.

5. Contact Us

If you have any questions about these policies, please reach out to the bot developers by joining the Support Server.